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If you joined us for Tuesday’s online discussion on meeting the continuing professional development (CPD) requirements of the Health and Care Professions Council (HCPC), we hope you found it helpful.

There were lots of questions answered by our panellists, which you can see on the replay. However, for those who didn't get their questions answered during the event or asked questions in our post-event survey, please see answers below.

If you have any other questions, feel free to ask them in the 'comments' box below or join us for the next online discussion on CPD in October 2014 (date TBC). For more advice on putting your CPD profile together, see Sanctuary Training's top ten tips.

Q

C & D Smewing: I'm not sure how we should record and present our activities or what would be suitable. Is there a specific length of time e.g. 30 days or is it to do with standards and learning?

A

HCPC: You should be undertaking a variety of CPD activities throughout the two years of registration cycle, for example, if you are called upon to submit your CPD profile from 1 Sept 2014 then we will require your CPD profile to include two years worth of CPD from when you transferred onto the HCPC Register from the GSCC.

Q

Amanda Harding: As a newly qualified social worker, if you are unable to access an ASYE programme (as they are like gold dust) how would you evidence your continuing professional development?

A

Sanctuary Social Care: Hi Amanda. You can use things like Sanctuary's online discussion, any courses your employers put you through, reading, studies etc. As long as you can show how it has benefited your practice. As a newly qualified social worker you are exempt from audit for your first two years of being registered.

Q

Kim Rose Westgate: Since last registration I've worked only 14/16 weeks a year, last year only 5 days via agency work. This was due to personal circumstances, illness and being outside UK for long periods. How can I re-register, I'm unable to show training, work etc. for that period, what's the minimum number of hours acceptable (may have that from wk 3 years ago?) Please advise, I really need keep my registration up to date. Thank you.

A

HCPC: Hi Kim, if you are already registered with us you will be sent a letter to renew, just make sure you have your contact details up to date with the HCPC. If you are then randomly selected for audit The HCPC will ask you to submit your CPD profile and explain any absences you have in CPD that are 3 months or over. For examples of activities you can include, which are not just associated frontline practice, please see here; https://www.hcpcuk.org/registrants/cpd/activities/

Activities can include work-based learning, professional activity, formal education, self-directed learning or other activities, like taking part in this online discussion, more on this in the CPD guide.

Q

Norma Gallagher: What constitutes proof of CPD?

A

Sanctuary Training: You need to be able to document the training you have been on and be able to show how it has influenced your practice if you are audited.  Keep hold of any training materials, reference documents and certificates as they can be used as evidence that you have completed the activity. However, there will be some CPD activities (e.g. feedback from service users) that will be more difficult to provide tangible evidence for. In this case, you just need to explain the activity and how it has helped.

Q

Sid Oliver: What is the CPD Kit required by all including Log Record book; statement of auditing and accepted training; all CPD general info?

A

Sanctuary Social Care: Hi Sid, you can access this on the HCPC website in their resources section. There are templates and examples available for CPD purposes. https://www.hcpc.org.uk/registrants/cpd/

Q

Juliana Orekan: How do you log your CPD records progress; is there a format for this? How will the record presentation look like for the audit?

A

Sanctuary Social Care: Hi Juliana. You need to log into your HCPC log in and this has your personal CPD record for you to complete. If you are unsure of the details, contact the HCPC and they will forward this to you.

Q

Fe: Can you tell me how a registered SW doing a fulltime PhD and undergraduate Criminology teaching can meet these requirements, as no one else I have approached can?

A

HCPC: Doing a PhD is a fantastic example of CPD. If you are selected for audit try to avoid using ALL examples from your study – you can draw on it extensively but make sure you have a variety. Include examples from your research or preparation for delivering lectures through the teaching counterpart.
It is not necessary to be working in frontline practice; a lot of individuals will be working in academia or industry and therefore not have direct service user contact.

Q

Karen Burrell: I have in the past 18 months presented a talk to students on attachment and using this in practice. Can this be used as part of my CPD? I have slides and Q&A from this plus student feedback.

A

HCPC: Yes of course it can be used. Just make sure you relate it back to the HCPC standards on CPD; so how did this contribute to the quality of their practice and service delivery and explain in your written CPD profile, more info on pg 6 and 7 of the HCPC CPD guide, which you can download.

Q

Guest: I'm confused about what is, and what is not classed as a CPD activity. Can you explain?

A

HCPC: We always say that it is for the registrant to make a professional judgement as to which type and frequency of activity will allow them to meet the standards. Thus, the CPD scheme is based on on-going learning and development, focusing on the individual's learning achievements and how these have been reflected in their clinical practice and service delivery, either directly or indirectly.

We have an example of activities here https://www.hcpc-uk.org/registrants/cpd/activities/ there are of course many more and we really encourage you to note down any activity you have done and reflect how this has impacted on your practice and benefited your service users, it is all about reflection.

Q

Rose Wamaghaleh: How can I use my CPD activities to influence my practice?

A

Sanctuary Social Care: Hi Rose, your CPD activities should naturally influence your practice. Try and reflect on what you have learnt and if this has helped you to improve or do things differently. You should be able to explain how it has been helpful, even if you are unable to show evidence (which may not always be possible).

Q

Susan Joyce: It is obviously a requirement for the individual SWs, but perhaps there should be a requirement for the employers to allow maybe two hours per week to be ring-fenced for a worker to complete these activities, similar to study leave.

A

Sanctuary Social Care: Hi Susan, this is something you need to discuss with your manager. If you are struggling to find the time to complete the CPD, explain this; it is for their benefit that it is completed. This is down to individual authorities, of course, they all have different thoughts on it.

Q

Guest: I'm a QSW working in a social care role but not as a Social Worker. I trained as an Adult Tutor last year. Would this count as CPD activity?

A

HCPC: The HCPC believe that CPD takes many forms, and that we should not set down exactly how registrants should learn. The HCPC also believe that registrants may already be taking part in activities they learn through and in which develop their work, for example taking a course, doing research for your course, distance learning, planning or running a tutorial; it can all be applied as a CPD activity, the importance is on how you answer the question.

Q

Linda Page: If you are newly qualified, you are exempt from audit for the first two years? Can someone please clarify this? Thank you.

A

HCPC: If you are a newly qualified social worker you are exempt from the first renewal cycle, which is two years. After this you can be called on to submit your CPD profile if you are randomly selected in the audit. The HCPC will only audit registrants who have been registered for more than two years. The HCPC have made this decision because, although we believe that all registrants should undertake CPD throughout their careers , we also believe that registrants should be allowed at least two years on the Register to build up evidence of their CPD activities before they are audited.

Q

Independent Social Worker: I am the Child Protection Lead for the British Gliding Society on a voluntary basis. I have written training which I deliver to gliding clubs across the country as well as managing policies and providing information to CP officers at all of the BGA clubs. I think that the learning I have gained from this work could be used for CPD, is this correct?

A

HCPC: It can definitely be used for CPD. Many people think of CPD as only being a formal education (for example going on a course). The HCPC standards take account of the fact that a course may not be the most useful kind of CPD for all registrants. You could use examples of journals you have read that you have incorporated into your teaching or presentations you have given and how this has had a positive impact on CP offices. There is a good list of examples of CPD activity in the CPD guide on pg 27.

Q

Celia McCormack: Clarification about what activities can be used to evidence CPD. I have recently trained as an independent Custody Visitor (voluntary) - does this count? I also recently trained as a care support worker which included a 3.5 day induction and worked in that capacity for 2 weeks - does that count?

A

Sanctuary Training: Hi Celia, you need to look at how the training you have attended has influenced and helped you within your current practice. So if you feel the training you have been on has had an effect, you just need to be able to document how. If you can break the training down into the modules covered, it may be that specific modules have helped you in different ways, rather than trying to consider how the entire course has influenced you.

Q

Moses Kateregga: Can you please give some information about the auditing process?

A

HCPC: Hi Moses. There are two really useful videos about CPD on our YouTube channel;
How the CPD audit process works
https://youtu.be/_9JRE5GuSUY?list=PL4OVAO3NSPYvuKxLmd3XfLT6osxWAs9zu
Undertaking CPD, and meeting our standards
https://youtu.be/OVmSxyW239U?list=PL4OVAO3NSPYvuKxLmd3XfLT6osxWAs9zu


Q

Valrie Lopez-Rowe: I am struggling to find employment, having MA Social Work qualification since March 2013. I have HCPC and DBS registrations.

A

Sanctuary Social Care: You are exempt from audit for your first two years of registration, so this is not an issue for you at the moment. If you would like advice on finding a role, please get in touch.

Q

Denise: I retired in 2011 and have not kept up my CPD training as did not think I would return to work. However, I'm currently registered and now considering returning to work as a locum but have no CPD evidence to show for renewal. Please could you advise if I will be able to work again, say as unqualified?

A

Sanctuary Social Care: You will be able to work as an unqualified worker as you are not required to be registered with the HCPC for unqualified roles. I would suggest contacting the HCPC for further advice on your re-registration.

Q

Kefentgse Tskani: I am currently living in Namibia, how can I maintain my status with HCPC and re-register in December 2014?

A

HCPC: We will send a reminder of your authentication code at the beginning of September 2014 with instructions as to how you can renew your registration using our online system. We will also send a reminder of your activation code if you have not previously activated your account. If you know your codes (your authentication code is on the reverse side of your most recent registration card) you can go ahead and use the online system to renew your registration from 1 September onwards. Communication will be sent to the address we currently hold for you, so it's important that you contact us now if you think we may not have an up-to-date address for you. We encourage you to renew your registration sooner rather than later so that we are able to assist with any issues you may encounter, so please do renew as soon as possible after 1 September. As long as you have practised your profession at some point since you last renewed your registration in 2012, you will be able to maintain your registration even though you are not currently working in England.

Q

Guest: I'm planning on returning to work but I retired in July 2010 and worked through Sanctuary until Oct 11. I took a break after that and I haven't kept up with any recording for CPD and HCPC registration as wasn't sure whether I would return to work. Can you advise what I should do now please?

A

HCPC: Whenever a profession goes in to renewal we randomly audit 2.5per cent of professionals from that profession. This only includes professionals who have been on the Register continuously for two years. However all professionals on the Register are responsible for making sure they meet our standards of continuing professional development (CPD). Therefore once you have come back on to the Register you would need to ensure that you are meeting our CPD standards this would include maintaining a continuous, up-to-date and accurate record of your CPD activities.

Q

Shirley: Having qualified in 2012 and registered in December 2012 with the HCPC, could I be selected for an audit? I have not yet gained employment as a Social Worker. I have been in employment as a Support Worker since 2012. During this time I have maintained a portfolio of my CPD but was unsure if this role has any bearing on renewing my registration. Can I still re-register as I am actively seeking employment as a S/W?

A

Sanctuary Social Care: You are exempt from audit in your first two years of registration. It is good that you have kept the log as it will help you in the future.

Q

Susan Matenga: I am in the middle of completing a dissertation for an MSc in Applied Mental Health and part of that study used a training awareness on MCA 2005 DoLS and delivered it to a care home and at a manager's meeting. Would I use the power point as the evidence of the training package for my CPD?

Sanctuary Social Care: The PowerPoint would be your proof, but the main thing is that you can show this course is helping your practice. If you go to your login on the HCPC website, this will show you what you will need to produce if requested.

Q

Della Holliday: How long does one piece of work need to be to cover for a CPD?

A

Sanctuary Social Care: The training/work just needs to be regular and have a positive effect on your practice rather than being a certain length or timescale.

Q

Sophia Sebbi: If I deferred my registration due to maternity, is there anything I need to know that will affect my registration? I intend to take at least 6 months from now.

A

HCPC: Hi Sophia. No you will just need to explain that you were on maternity for 6 months during the two year renewal cycle, if you are selected for audit. We ask individuals to explain any gap in the CPD which is 3 months or more. See also pg 19 of the CPD guide on information about deferral.

Q

Guest: How can I use voluntary sector work to evidence CPD as a Chair Person? Sometimes I am either mentoring or having one to one with young people aged between 6 & 25?

A

HCPC: Voluntary work can be a great opportunity for CPD. However, you should make sure that the activity is relevant in some way to your work as a health and care professional. So in terms of the example that you give of using and developing mentoring skills, you would need to be able to show how you use that as a health and care professional. Crucially, you would also need to be able to show how it helped both your own professional development and how to benefits your service users. Focus on the knowledge and skills developed and the outcome of that, rather than the specific activity. In terms of evidence, you could keep copies of any paperwork relating to that voluntary role and perhaps your own notes or reflections on your learning.

Q

Social Worker: I have completed university component/Reflective essay of the ASYE Programme. However, the paperwork relating to my employment has not been completed because my mentor left the team with completing her reports. Will this affect my HCPC registration in November 2014? I am very worried about this.

A

Sanctuary Social Care: Don't worry, you are exempt from audit in your first two years of registration so this is not going to affect your re-registration. What I would suggest you do though is keep the work you have done as you may be able to reflect on it later on in your practice, which will assist you with future CPD logs.

Q

John Riley: As an independent SW I'm finding it hard to negotiate mentoring in order to demonstrate continued learning. How can I demonstrate my continued learning in this situation?

A

Phillip Mitchell, Sanctuary Trainer: As an independent SW, you may wish to take advantage of the services offered by BASW for independents, including training sessions, advice and support and local network meetings all of which have value for CPD purposes.

I use feedback and discussions with clients who use my services as a way of demonstrating learning - reflection on what has taken place, what you were asked to do, how you did it etc. is very valuable.
Clinical Social Worker: I provide a service to social workers in the form of case consultation; can I use that as CPD as I'm helping them to reflect on a case that will benefit the child? Also I'm a clinical social worker and part of my role is to provide direct therapeutic work with children/yp, can I list my training in CBT for anxiety etc as CPD? It is very relevant in my job and I use it in sessions with my children/yp all the time.
Sanctuary Social Care: Spot on; you log the training in your CPD and then show how you use it in your practice if you are chosen for audit.

Q

Anne Lovell: How do I re-register? Does HCPC contact me to advise that I need to? I have heard that I need to set up a direct debit for payment of registration, or else I might not be re-registered. Is that correct?

A

Sanctuary Social Care: Hi Anne, The HCPC will contact you via e-mail and also in the post. You need to make sure your current contact details are fully up to date with them so you receive the notifications. Yes, you will receive a direct debit form in order to set this up. If payment is missed you can be removed from the register, however, as soon as they receive payment, you are added back on fairly quickly. Make sure they have your details correct and double check that you complete all the forms correctly to avoid any problems.

Q

Hospital Social Worker: What format does the recording of learning and development have to be?

A

Sanctuary Social Care: If you log into your HCPC account, you will see the format which you need to complete.
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